User Guide > Data Organisation and Shares > Sharing Data > Viewing or editing shares in the Drive app

Data Organisation and Shares

Sharing Data

Viewing or editing shares in the Drive app

In addition to the basic functions, the following options are available in the Drive app:

How to view your shares in the Drive app:

  1. In the Drive app, open My shares in the folder view.

    The folders and files shared by you are displayed in the detail view. For each share a row with the following details is displayed in the detail view:

    • An icon indicates the share's object type: file or folder.

    • The name of the shared item.

    • Three icons indicate whether an object has been shared with specific users:

      • Internal users icon : The object has been shared for internal users.

      • External users icon : The object has been shared for guest users or for guest users and internal users.

      • Public link icon : The folder has been shared with a public link.

    • The name of the folder containing the shared object.

    • The date when the item was shared.

    • For a file: the file size

  2. You can use the following functions:

    • To sort the shares list, click on Sort by above the list.

    • To filter the list of shared items by specific object types, to select all items or to clear the selection, click on Select above the list.

    • To display the folder of a shared object, open the object's context menu. Click on Show in Drive.

How to edit a share in the Drive app:

  1. In the Drive app, open My shares in the folder view.

    The folders and files shared by you are displayed in the detail view.

  2. Select a folder or file in the detail view. Click the Edit share icon in the tool bar or click on Shares / Permissions in the context menu.

    The window for granting permissions opens.

  3. The following options are available:

    • To adjust permissions, change the user role or click on Details.

    • To revoke the access to a shared item, click the Actions icon next to a person’s name. Click on Revoke access.

    • To remove all permissions to an item and the public link, click on Unshare.

Related topics:

Parent topic: Sharing Data