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Table Of Contents
User Guide
Table of Contents
About this Documentation
Target Groups, Contents
Terminology
First Steps
Groupware Definition
Signing in, Signing out
Changing the Password
General Description of the User Interface
The menu bar
App Launcher
The button for creating new objects
The folder view
The toolbar
The display area
The list view
The detail view
The pop-up
The notification area
The editing window
Using browser buttons
Notes on Use on Mobile Devices
Customized Settings
Searching for Settings
Adjusting the General Settings
Customizing the Notifications
Using Countdowns for Appointments
Using the Notification Area
Changing Personal Contact Data
Using a Wizard to Set Up Local Apps
Setting the Presence Status
Keyboard Input
Using the Keyboard Navigation
Key combinations and their functions
Functions and the associated key combinations.
Examples of use for the keyboard navigation
Using Keyboard Shortcuts
Configuring keyboard shortcuts
Calling functions with keyboard shortcuts
Portal
The
Portal
Components
Signed in as
Add widget button
Appointments widget
Inbox widget
Tasks widget
Recently changed files widget
User data widget
Quota widget
News widgets
Widgets with news from your social networks
Widgets with information about
Drive
apps
Customizing the
Portal
Changing the widgets' order
Removing Portal widgets
Adding Portal widgets
Adding a Portal widget for social networks
Creating a Xing account
Portal Settings
Email
The
Email
Components
The
Email
settings menu
The New email button
The
Email
folder view
The
Email
toolbar
The inbox categories bar
The
Email
list view
The
Email
detail view
The
Email
pop-up
The email editing window
Viewing Emails
Viewing or Saving Email Attachments
Sending Emails
Selecting the sender address when sending
Specifying a reply address when sending
Adding attachments when sending
Adding attachments from existing emails when sending
Sending attachments as link when sending
Further Functions for Sending Emails
Using templates
Using signatures
Sending emails later
Replying to emails
Forwarding emails
Automatically forwarding emails
Sending an email to appointment participants
Sending a vacation notice automatically
Using the AI Integration
Using AI functions when replying to emails
Using AI functions when composing emails
Calling the Sender or Another Recipient
Adding Email Folders
Managing Emails
Working with inbox categories
Moving or copying emails
Marking emails as read or unread
Collecting addresses
Organizing emails with categories
Categorizing emails
Showing the email source
Using email drafts
Creating email reminders
Adding an email to the portal
Saving emails
Exporting emails as PDF
Importing emails
Printing emails
Archiving emails
Cleaning up email folders
Using Unified Mail
Deleting or Recovering Emails
Deleting emails
Recovering emails
Permanently deleting emails
Recovering permanently deleted emails
Using Email Filters
Creating new rules
Adding a condition
Adding an action
Creating a new rule when moving
Creating new rules for the subject and the sender
Changing a rule
Applying a rule to existing emails
Searching for Emails
Sending or Receiving Emails as Deputy
Adding Email Accounts
Mail Settings
Calendar
Die
Calendar
-Bestandteile
Das
Calendar
-Menü Einstellungen
Die Schaltfläche Neuer Termin
Der Minikalender
Die
Calendar
-Ordneransicht
Die
Calendar
-Werkzeugleiste
Kalenderansicht Tag, Arbeitswoche, Woche, Monat, Jahr
Der Datumswähler
Das
Calendar
-Popup
Die
Calendar
-Listenansicht
Die
Calendar
-Detailansicht
Die Planungsansicht
Das Terminbearbeitungsfenster
Termine anzeigen
Termine in verschiedenen Ansichten anzeigen
Mehrere Zeitzonen anzeigen
Wie werden Termine in einer Kalenderansicht dargestellt?
Terminanhang ansehen oder speichern
Termine anlegen
Im Bearbeitungsfenster den Datumswähler verwenden
Im Bearbeitungsfenster eine Audio/Videokonferenz anlegen
Im Bearbeitungsfenster einen Serientermin anlegen
Im Bearbeitungsfenster die Termindarstellung festlegen
Im Bearbeitungsfenster Terminerinnerungen festlegen
Beim Anlegen eines Termins Teilnehmer oder Ressourcen hinzufügen
Beim Anlegen eines Termins Anhänge hinzufügen
Beim Anlegen eines Termins Konflikte lösen
Weitere Funktionen zum Anlegen von Terminen
Planungsansicht verwenden
Folgetermin anlegen
Teilnehmer zu neuem Termin einladen
E-Mail-Empfänger zu neuem Termin einladen
Termin aus iCal-Anhang anlegen
Termineinladung beantworten
Termine weiterleiten
Termine bearbeiten
Terminteilnehmer anrufen
Kalender hinzufügen
Persönlichen Kalender hinzufügen
Google-Kalender abonnieren
Öffentliche und freigegebene Kalender abonnieren
Externe Kalender von einer iCal-URL abonnieren
Kalender aus Datei importieren
Termine verwalten
Terminbestätigung ändern
Terminerinnerung ändern
Organisator ändern
Zeitzonen-Favoriten verwalten
Termine organisieren mit Kategorien
Kalenderfarben verwenden
Termine in einen anderen Kalender verschieben
Termine importieren
Termine exportieren
Termine drucken
Termine löschen
Ressourcenkalender verwenden
Ressourcenkalender und Ressourcenkalendergruppen anlegen
Ressourcenkalender anzeigen
Ressourcenkalender bearbeiten
Termine anlegen mit Hilfe des Ressourcenkalenders
Termine suchen
Termine als Stellvertreter anlegen, bearbeiten, verwalten
Gruppen verwenden
Ressourcen verwenden
Verwaltete Ressourcen verwenden
Verwaltete Ressourcen anlegen
Verwaltete Ressourcen als Buchungsbeauftragter administrieren
Kalender-Einstellungen
Address Book
The
Address Book
Components
The
Address Book
settings menu
The New contact button
The
Address Book
folder view
The
Address Book
toolbar
The
Address Book
navigation bar
The
Address Book
list view
The
Address Book
detail view
The contact editing window
The distribution list editing window
Displaying Contacts
Displaying an address book’s contacts
Displaying contacts in the address list
Displaying contacts in the halo view
Viewing or Saving Contact Attachments
Automatically Adding Contacts or Resources from an Address Book
Automatically Adding Contacts or Resources from the Address Directory
Adding Contacts
Adding attachments when creating a contact
Adding a contact from a vCard attachment
Adding Distribution Lists
Creating new distribution lists
Saving email recipients as distribution list
Creating a distribution list from a list of participants
Editing Contacts or Distribution Lists
Calling Contacts
Adding Address Books
Adding personal address books
Subscribing to external address books
Refreshing and managing address book subscriptions
Subscribing to public and shared address books
Managing Contacts
Sending emails from within an address book
Inviting contacts to an appointment
Organizing contacts with categories
Moving or copying contacts
Sending contacts as vCard
Importing contacts
Exporting contacts
Printing contacts
Deleting Contacts
Searching for Contacts
Address Book Settings
Tasks
The
Tasks
Components
The
Tasks
settings menu
The New task button
The
Tasks
folder view
The
Tasks
toolbar
The
Tasks
list view
The
Tasks
detail view
The editing window
Viewing Tasks
Viewing or Saving Task Attachments
Creating Tasks
Creating a recurring task in the editing window
Adding participants when creating a task
Adding attachments when creating a task
Responding to Task Invitations
Editing Tasks
Calling Task Participants
Adding Task Lists
Adding personal task list
Subscribing to public and shared task lists
Managing Tasks
Marking tasks as done
Changing a task's due date
Organizing tasks with categories
Moving tasks to another folder
Changing task confirmations
Importing tasks
Exporting tasks
Printing tasks
Deleting Tasks
Searching for Tasks
Drive
The
Drive
Components
The
Drive
settings menu
The New button
The
Drive
folder view
The
Drive
toolbar
The
Drive
navigation bar
The
Drive
display area
The file details
The viewer
Viewing Files
Viewing
Drive
folder contents
Displaying a file's content
Displaying email attachments in
Drive
Holding a presentation
Downloading Files or Folder Contents
Drive
: Adding Folders
Drive
: creating folders
Subscribing to public and shared
Drive
folders
Uploading Files or Folders
Creating Text Files
Editing Text Files
Organizing Files and
Drive
Folders
Sending files as email attachments
Renaming files or
Drive
folders
Creating or editing descriptions
Moving files or
Drive
folders
Copying files
Saving files as PDF
Printing files as PDF
Adding files to the portal
Adding files or
Drive
folders to Favorites
Locking or unlocking files
Working with versions
Deleting or Recovering Files and
Drive
Folders
Searching for Files or Folders
Accessing Files with WebDAV
Setting up WebDAV under Linux
Setting up WebDAV under Windows
Adding Storage Accounts
Drive
Settings
Data Organization and Shares
Managing Data with Folders
What are folder types?
What is the purpose of permissions?
Navigating within the folder structure
Hiding folders
Adding folders to favorites
Renaming folders
Moving folders
Deleting folders
Sharing Data
Which data can be shared?
Sharing data
Editing shares
Resending an invitation
Removing shares
Viewing or editing shares in the
Drive
app
Subscribing to shared or personal email folders
Accessing other users' shares
Which permissions can be used?
Use cases for permissions
Managing Deputies
Adding deputies
Viewing, editing, deleting deputies
Managing Accounts
Editing the primary email account
Disabling or enabling functional email accounts
Viewing, editing, deleting accounts
Using Categories
Managing categories
Browsing categories
Downloading Personal Data
Data Security
Displaying or Signing Out from Active Clients
Using Application Passwords
Multi-Factor Authentication
Setting up verification methods
Verifying a login by using an authenticator app
Verifying the login with a security key
Verifying the login with an SMS code
Recovering verifications
Managing verification methods
Externally Linked Images in Emails
Signing out Automatically
Encrypting Data with
Guard
Setting up
Guard
Encrypting Email Conversations
Reading encrypted emails
Sending encrypted emails
How can external recipients read an encrypted email?
Encrypting incoming emails by using a filter rule
Encrypting Email Conversations with Autocrypt
Importing Autocrypt keys
Managing Autocrypt keys
Transferring Autocrypt keys to other clients
Encrypting or Decrypting Files
Encrypting files
Uploading files securely by using encryption
Opening encrypted files
Downloading encrypted files
Decrypting files
Encrypting Office Documents
Creating new encrypted documents
Saving selected documents in an encrypted format
Opening encrypted documents
Signing Out from
Guard
Password Management
Changing the Password
Resetting the password
Removing the password reset function
Key Management
Managing own PGP keys
Managing PGP keys of recipients
Managing own S/MIME keys
Managing S/MIME keys of recipients
Guard
Settings
Index