User Guide
Table of Contents
- About this Documentation
- Target Groups, Contents
- Terminology
- First Steps
- Groupware Definition
- Signing in, Signing out
- Changing the Password
- General Description of the User Interface
- The menu bar
- App Launcher
- The button for creating new objects
- The folder view
- The tool bar
- The display area
- The list view
- The detail view
- The pop-up
- The notification area
- The editing window
- Keyboard Input
- Keys and key combinations
- Interacting with the user interface via keyboard
- Use cases
- Usage on Mobile Devices
- Basic Settings
- Customising the Basic Settings
- Changing the Regional Settings
- Changing Personal Contact Data
- Working with Notifications
- Manually Installing Local Apps
- Using a Wizard to Set Up Local Apps
- configure Jitsi integration
- Setting the Presence Status
-
Portal
- The Portal Components
- Signed in as
- Add widget button
- Appointments widget
- Inbox widget
- Tasks widget
- Recently changed files widget
- User data widget
- Quota widget
- News widgets
- Widgets with news from your social networks
- Widgets with information about Drive apps
- Customising the Portal
- Changing the widgets' order
- Removing Portal widgets
- Adding Portal widgets
- Adding a Portal widget for social networks
- Creating a XING account
- Portal Settings
-
E-Mail
- The E-Mail Components
- The Settings menu
- The New email button
- The E-Mail folder view
- The E-Mail tool bar
- The E-Mail tabs bar
- The E-Mail list view
- The E-Mail detail view
- The E-Mail pop-up
- The Email editing window
- Viewing Email Messages
- Viewing or Saving email Attachments
- Sending Email Messages
- Sending a new email
- Selecting a sender address
- add attachments
- Sending attachments as link
- Using signatures
- Replying to email messages
- Forwarding email messages
- Automatically forwarding email messages
- Sending an E-Mail to appointment participants
- Sending a vacation notice automatically
- Calling the Sender or Another Recipient
- Adding E-Mail Folders
- Managing E-Mail messages
- Working with tabs
- Moving or copying E-Mail messages
- Marking email messages as read or unread
- Collecting addresses
- Categorising E-Mail messages
- Showing the email source
- Using E-Mail drafts
- Creating E-Mail reminders
- Adding an E-Mail to the Portal
- Saving email messages
- Importing email messages
- Printing email messages
- Archiving E-Mail messages
- Deleting E-Mail messages
- Cleaning up E-Mail folders
- Using Unified Mail
- Using E-Mail Filters
- Creating new rules
- Adding a condition
- Adding an action
- Creating a new rule when moving
- Creating new rules for the subject and the sender
- Changing a rule
- Applying a rule to existing E-Mail messages
- Searching for E-Mail Messages
- Sending or Receiving Email Messages as Deputy
- Adding E-Mail Accounts
- Email Settings
- Settings for receiving email messages
- Settings for composing E-Mail messages
-
Calendar
- The Calendar Components
- The Settings menu
- The New appointment button
- The mini calendar
- The Calendar folder view
- The Calendar tool bar
- Day, Work week, Week, Month or Year calendar view.
- The date picker
- The Calendar pop-up
- The Calendar list view
- The Calendar detail view
- The scheduling view
- The appointment editing window
- Viewing Appointments
- Displaying appointments in different views
- Displaying multiple time zones
- How are appointments displayed in a calendar view?
- Viewing or Saving Appointment Attachments
- Creating Appointments
- Creating new appointments
- Using the date picker
- Scheduling audio/video conferences
- Setting recurring appointments
- Setting an appointment's display
- Using appointment reminders
- Adding participants or resources
- add attachments
- Using the scheduling view
- Creating a follow-up appointment
- invite participants to a new appointment
- Inviting E-Mail recipients to new appointments
- Creating appointments from iCal attachments
- Resolving appointment conflicts
- Responding to Appointment Invitations
- Editing Appointments
- Calling Appointment Participants
- Adding Calendars
- Adding personal calendars
- subscribe to Google calendars
- Subscribing to public and shared calendars
- Subscribing to external calendars from an iCal URL
- Importing calendars from files
- Managing Appointments
- change the appointment status
- Changing appointment reminders
- Changing the organiser
- Managing favourite time zones
- Using calendar colours
- Moving appointments to another calendar
- Importing appointments
- Exporting appointments
- Printing appointments
- Deleting appointments
- Searching for Appointments
- Creating, Editing or Managing Appointments as Deputy
- Managing Groups
- Managing Resources
- Calendar Settings
-
Address Book
- The Address Book Components
- The Settings menu
- The New contact button
- The Address Book folder view
- The Address Book tool bar
- The Address Book navigation bar
- The Address Book list view
- The Address Book detail view
- The contact editing window
- The distribution list editing window
- Displaying Contacts
- Displaying an address book’s contacts
- Displaying contacts in the address list
- Displaying contacts in the halo view
- Viewing or Saving Contact Attachments
- Automatically adding email addresses from an address book
- Automatically adding email addresses from the address list
- Adding Contacts
- Creating a new contact
- add attachments
- Adding a contact from a vCard attachment
- Adding Distribution Lists
- Creating new distribution lists
- Saving E-Mail recipients as distribution list
- Creating a distribution list from a list of participants
- Editing Contacts or Distribution Lists
- Calling Contacts
- Adding Address Books
- Adding personal address books
- Subscribing to external address books
- Refreshing and managing address book subscriptions
- Subscribing to public and shared address books
- Managing Contacts
- Sending Email Messages from within an address book
- Inviting contacts to an appointment
- Moving or copying contacts
- Sending contacts as vCard
- Importing contacts
- Exporting contacts
- Printing contacts
- Deleting contacts
- Searching for Contacts
- Address Book Settings
-
Tasks
- The Tasks Components
- The Settings menu
- The New task button
- The Tasks folder view
- The Tasks tool bar
- The Tasks list view
- The Tasks detail view
- The editing window
- Viewing Tasks
- Viewing or Saving Task Attachments
- Creating Tasks
- Creating new tasks
- Creating recurring tasks
- Adding participants to a task
- add attachments
- Responding to Task Invitations
- Editing Tasks
- Calling Task Participants
- add task list
- add personal task list
- subscribe to public and shared task lists
- Managing Tasks
- Marking tasks as done
- Changing a task's due date
- Moving tasks to another folder
- Changing task confirmations
- Importing tasks
- Exporting tasks
- Printing tasks
- Deleting tasks
- Searching for Tasks
- Task Settings
-
Drive
- The Drive Components
- The Settings menu
- The New button
- The Drive folder view
- The Drive tool bar
- The Drive navigation bar
- The Drive display area
- The file details
- The viewer
- Viewing Files
- Viewing Drive folder contents
- Displaying a file's content
- Displaying email attachments in Drive
- Holding a presentation
- Downloading Files or Folder Contents
- Drive: Adding Folders
- Drive: creating folders
- Subscribing to public and shared Drive folders
- Uploading Files or Folders
- Creating or Editing Text Files
- Organising Files and Drive Folders
- send files as email attachments
- Editing file names
- create or edit descriptions
- Moving files or Drive folders
- Copying files
- Saving files as PDF
- print files as PDF
- Adding files to the portal
- Adding files or Drive folders to Favourites
- Deleting files or Drive folders
- lock or unlock files
- Working with versions
- Searching for Files or Folders
- Accessing Files with WebDAV
- Setting up WebDAV under Linux
- Setting up WebDAV under Windows
- Adding Storage Accounts
- Drive Settings
- Data Organisation and Shares
- Managing Data with Folders
- What are folder types?
- What is the purpose of permissions?
- Navigating within the folder structure
- Hiding folders
- Adding folders to favourites
- Renaming folders
- Moving folders
- Deleting folders
- Sharing Data
- Sharing data
- Editing shares
- Resending an invitation
- Removing shares
- Viewing or editing shares in the Drive app
- Subscribing to shared or personal E-Mail folders
- Accessing other users' shares
- Which permissions can be used?
- Use cases for permissions
- Appointing a Deputy
- Adding deputies
- Viewing, editing, deleting deputies
- Managing Accounts
- Editing the primary E-Mail account
- Disabling or enabling functional email accounts
- Viewing, editing, deleting accounts
- Downloading Personal Data
- Data Security
- Signing Out Automatically
- Externally Linked Images in E-Mail Messages
- use allowlists
- Displaying or Signing Out from Active Clients
- Using Application Passwords
- Multi-Factor Authentication
- Setting up verification methods
- Verifying a login by using an authenticator app
- Verifying the login with a security key
- Verifying the login with an SMS code
- Recovering verifications
- Managing verification methods
- Encrypting Data with Guard
- Setting up Guard
- Encrypting E-Mail Conversations
- Reading encrypted E-Mail messages
- Sending encrypted E-Mail messages
- How can external recipients read an encrypted E-Mail?
- Encrypting incoming E-Mail messages by using a filter rule
- Encrypting E-Mail Conversations with Autocrypt
- Import Autocrypt keys
- Managing Autocrypt keys
- Transferring Autocrypt keys to other clients
- Encrypting or Decrypting Files
- Encrypting files
- Uploading files securely by using encryption
- Opening encrypted files
- Downloading encrypted files
- Decrypting files
- Encrypting Office Documents
- Creating new encrypted documents
- Saving selected documents in an encrypted format
- Opening an encrypted document
- Signing Out from Guard
- Guard Settings
- Password management
- Managing your own keys
- Managing public keys
- Index