Data Organisation and Shares

Sharing Data

10.2.1. Sharing data

You can share data with other people with read or edit access by inviting them to a shared item. They will automatically receive an E-Mail invitation. You can also share data with read permissions by creating a public link and sending it to other people.

The following options are available:

Note the following:

For external partners, the following rules apply:

How to share data with other people:

  1. Select the app that should be used for sharing data. Select a folder in the folder view.

    In the Drive app, you can also select a folder or file in the display area.

    Note: Depending on the app, some folders cannot be shared.

  2. Click the Actions icon next to the folder name. Click on Share / Permissions.

    In the Drive app, you can also click on Share in the tool bar or use the context menu in the display area.

    The window for granting permissions opens.

  3. To exclusively share the data with specific people, select Only invited people below Who can access this folder?

    Note: This option is not available in the E-Mail app.

    Enter a name or an E-Mail address in Invite people.

    • To set a person's permission, select a user role in Invite as.

    • To adjust the user role of a person added, click on the assigned user role next to the person or on Details.

    • To remove a person's permission, click the Actions icon next to the person. Click on Remove.

    The Invitation message (optional) input field will be displayed. If required, enter a message.

  4. To share the data with everyone who gets a link, select Anyone with the link and invited people below Who can access this folder?

    Note: This option is not available in the E-Mail app.

    To pass on the link by using the clipboard, click on Copy link next to Public links.

    People with the link can only read the shared data. Other permissions cannot be granted for public links.

    You can invite additional people to the shared item.

Options:

Subordinated actions:

Related topics:

Parent topic: Sharing Data